Material procurement for contractors
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Founded in 1988, Dynamic Systems, Inc. is a national leader in mechanical and process construction. With offices and job sites across the U.S., DSI specializes in self-performed, high-precision construction projects for industries ranging from life sciences to data centers.
Dynamic Systems handles complex, multi-phase construction projects across the U.S. From clean rooms to high-tech manufacturing facilities, Dynamic System's field and procurement teams manage high-volume materials and labor coordination every day.
But their old requisition-to-PO process was painfully manual and scattered. Each PO required duplicating effort across three tools, costing the team 30+ minutes per transaction and creating gaps in visibility and accountability.
If someone forgot to update Smartsheet, field teams had no idea what was ordered—or when.
Dynamic Systems adopted QuoteToMe, which eliminated redundant tools by handling:
This end-to-end workflow meant purchasing teams never had to leave the platform—and neither did the field.
We didn’t need to rebuild our process—just make it smarter.
One-click quoting from submitted field requisitions
Automatic PO generation and batch posting to Vista.
Role-based access control to prevent unauthorized purchases.
Vista-integrated job and phase code syncing
Familiar Excel-based requisition form, digitized and automated
Dynamic Systems started with a pilot in their pipe shop and clean room fabrication teams. The initial focus was on training field superintendents who were typically slow to adopt new systems.
To their surprise? Adoption was immediate—even from skeptics. The rollout success was driven by fast setup, intuitive user experience, and real-time support.
But once our most change-resistant foreman saw how easy it was to track his orders in real time, he was sold.
The field knows when materials are coming. Purchasing can move faster.
Others tried to sell us platforms with named licenses and high switching costs. QuoteToMe delivered fast value without the pain.
Dynamic Systems evaluated several competitors, including platforms that required suppliers to register, or lacked proper Vista integration.
With 45 sites using the platform and positive feedback from across the organization, DSI now plans to:
If you do any material ordering—GC or subcontractor—you need to look at QuoteToMe.
I’ve had the chance to sit down with thousands of contractors over the years — in jobsite trailers, across boardroom tables, and even on the back of a tailgate. What’s always stood out to me is how much pressure this industry carries: tight timelines, tighter margins, and zero room for error.
Construction is what builds our communities, but the people doing the building haven't always had tools that match the pace and pressure of the industry. That’s why we built QuoteToMe — to help teams work better together, take tedious admin work off your plates, and give you the visibility you need to stay on time and budget.
We're here to give the construction community the tools it deserves. Tools that are approachable and helpful for everyone from the field to the office. If you’re ready to take control of your spending, we’re ready to help.
QuoteToMe CEO & Founder