Hartman & Hartman Construction

From inbox scavenger hunts to instant price comparisons

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Western Pennsylvania
construction
Civil, Mechanical, Electrical

Founded in 1978, Hartman & Hartman Construction is a full-service, self-performing industrial contractor. Serving energy, environmental, and manufacturing industries across North America, their four core divisions—Civil, Mechanical, Electrical, and Automation—deliver complex infrastructure projects with safety and precision.

The Challenge

Disconnected quotes and manual match headaches

As a full-service industrial contractor, Hartman & Hartman handles high volumes of quotes, purchase orders, deliveries, and invoices—often across complex, fast-moving projects. But before QuoteToMe, the team juggled emails, Excel files, and manual entry to manage their purchasing.

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Field and office used different systems

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Receiving processes varied

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Manual coding = Error risks

"The 3-way match was hard to maintain when everything was floating in inboxes."

The solution

Instant quotes, clean match, and seamless ERP syncing

Comparing quotes in the QuoteToMe app and a list of approved invoices syncing with an ERP in the QuoteToMe web app

Hartman turned to QuoteToMe to streamline the full procurement process—from quote collection and side-by-side comparison to PO creation and automated invoice matching—all fully synced with Vista.

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No more exports, manual entry, or import templates
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POs and invoices flow directly into Vista without errors
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Eliminates double handling of data between systems
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Provides a real-time source of truth for purchasing and accounting

"The integration with Vista is smooth and reliable."

It just does what it's supposed to do.

The results

Quoting and procurement done right

Metric
Before
After
Quote Management
Slow, manual, email-based
Visual, side-by-side
PO Issuance
Delayed by back-and-forth
Instant, traceable, coded correctly
Receiving Accuracy
Inconsistent, unverified
Matched to PO line items
3-Way Match
Manual and error-prone
Digital, seamless, Vista-synced
ERP Integration
Manual Vista input
Automatic, clean data sync

"It’s made it easier to get better pricing."

QuoteToMe replaced...

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Email-based quote requests and approvals
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Manual spreadsheet comparisons
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Fragmented invoice and receiving workflows
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Guesswork in matching what was ordered vs. delivered vs. invoiced
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Lag time between decision and documentation

"They trained the whole team."

They worked with us and adapted when we needed something different. That made all the difference.

Why Hartman chose QuoteToMe

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Integrated perfectly with Viewpoint Vista
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Empowered teams with simple quote comparison tools
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Reduced manual data handling across accounting and the field
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Supported by same-day responses and a team that listens
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Fast training for PMs, foremen, and new hires

What's next for Hartman & Hartman

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Add procurement to job kickoff

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Use data to inform supplier choices

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Site-wide receiving training

"It's not just about buying faster."

It’s about buying smarter as a company.

Go live

in five.

Your 5-day launch plan

1

Kickoff call

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  • Meet your QuoteToMe onboarding lead
  • Align on business objectives and stakeholders
2

Account setup

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  • Activate QuoteToMe account and pilot users
  • Set up pilot project and suppliers
  • Test data sync with Procore or Vista (optional)
3

Training day

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  • Hands-on training for field and office teams
  • Provide self-serve resources for future reference
4

Go live

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  • Process first PO commitments
  • Validate workflows, collect feedback, and fine-tune
5

Track and optimize

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  • Performance tracking and check-ins
  • Discuss optimization recommendations
Book a Call to Get Started

From one builder to another

I’ve had the chance to sit down with thousands of contractors over the years — in jobsite trailers, across boardroom tables, and even on the back of a tailgate. What’s always stood out to me is how much pressure this industry carries: tight timelines, tighter margins, and zero room for error.

Construction is what builds our communities, but the people doing the building haven't always had tools that match the pace and pressure of the industry. That’s why we built QuoteToMe — to help teams work better together, take tedious admin work off your plates, and give you the visibility you need to stay on time and budget.

We're here to give the construction community the tools it deserves. Tools that are approachable and helpful for everyone from the field to the office. If you’re ready to take control of your spending, we’re ready to help.

CEO John Chabluk's signature

QuoteToMe CEO & Founder